We currently have a new opportunity for a dynamic Administration Officer. You will be part of the team in playing a pivotal role in facilitating seamless operations and optimizing contractual commitments. This is fast paced environment, with ever changing priorities. Reporting to the Quality and Compliance Manager, you'll help deliver high-quality outcomes that support our essential services.

Looking for an adhoc/Oncall casual that can cover leave when needed. No set roster, no regular shifts. When needed shifts are 7am-3pm.

What You'll Do (key responsibilities)
This role offers a broad scope, with key responsibilities including:

Assist in the preparation of performance reports and ensure all documentation is accurately filed in the document management system.
Perform administrative functions commensurate with the role for contract facility management systems (e.g. Aconex, CMMS, EcoDomus, RapidGlobal, SPM, Zutec).
Perform administrative functions commensurate with the role for corporate management systems (e.g. Coupa, Concur, HR Core, SAP).
Provide administrative support for contract documentation, including preparation, review, and filing.
Performs other responsibilities and duties periodically assigned by Contract Manager to meet operational and / or other business requirements.
Assist to manage incoming work orders and reassign to internal trades as appropriate on the CMMS.
Assist in maintaining and updating maintenance service records library.
Liaise with the maintenance team to ensure that service reports are captured and filed appropriately.

What You'll Bring (experience required)

Experience operating in a high-volume corporate administrative, data entry, or customer support role (Essential).
Certificate IV in Business Administration, Diploma of Business, or equivalent vocational qualification (Desirable)
Highly developed written and oral communication skills (including report writing) with a high level of attention to detail, accuracy, and confidentiality
Minimum 5 years of administration experience in facilities management, engineering, or project management.
Experience with corporate management systems (e.g. Coupa, Concur, HR Core, SAP).
Experience with contract facility management systems (e.g. Aconex, CMMS, EcoDomus, RapidGlobal, SPM, Zutec).
Personable, approachable, and willing to engage and work with others in a professional, respectful and collaborative manner
Calm and focused when facing operational challenges.
Questions information and ensures compliance
You must be an Australian Citizen or Permanent Resident

More than anything, you'll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

**Please note, as a prerequisite for this role candidates will be required to complete work rights check, pre-employment medical check, Working with Children Check, Australian Police History certificate and reference checks.

Why Downer?
At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.

What It Means to Belong at Downer
We're proud of our high-performance culture and commitment to diversity, offering:

Training and development to support and diversify your career.
With 30% of vacancies filled internally you'll find real opportunities to advance your career.
Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.
Employee Assistance Program: professional support for you and your family when you need it most.

You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We're committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn't align perfectly with this role, we'd still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.

If you need support or adjustments through the recruitment process, just let us know, we're here to help you put your best foot forward